On the Insert tab, in the Illustrations group, click Picture or Clip Art.
To add the graphic to each label, select the graphic and press CTRL+C.
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In the Label Options dialog box, make your choices, and then click OK.
Type the text that you want in each label, and make any changes that you want to the formatting and color scheme, by using the options on the Home and Page Layout tabs. When you are finished, save or print the labels the same way that you save or print any document in Word.
Print a test page using a plain piece of paper to ensure your printer gives you the quality you want. Sticker paper costs about 50 cents a sheet, so it’s a good idea to use inexpensive plain paper until you are certain your design comes out like you want it to. If you’re not certain which side is up and which is down, make a mark on one side of the paper before inserting it into the printer. When it comes out, look at the mark and you’ll know which way to put the sticker paper in.
If you want to format the text in the Address box, select the text, right-click the selected text, and then click Font or Paragraph on the shortcut menu.
To change the formatting, select and right-click the text, and then click Font or Paragraph on the shortcut menu.
If you don’t see the label type that you want in the Product number list, you may be able to use another of the listed labels, or you can create a new label size.
Word creates a document that contains the sheet of labels. Word uses a table to lay out the labels. If you don’t see lines separating the labels, click the Layout tab under Table Tools, and then in the Table group, click View Gridlines.
If you don’t see your product number, you can set up a custom label. Scroll down for those instructions.
Click OK again to get back to the Envelopes and Labels box. From here, you can create and print your custom label by following steps 6-9 in the first section of this article, “Set up and print one label or a page of the same label.”
In the Product number list, click a label type similar in size to your labels. Look under Label information to see whether the selected label is close to your label.
Remove the printed page from the printer without touching any ink on its surface. Set it on a flat surface to dry. Unlike printing text documents, the heavy concentration of ink used in graphics can take several minutes to dry.
Applies To: Word for Office 365 Word 2016 Word 2013 Word 2010 Word 2007 Word Starter 2010 More… Less
Create and print a single label or a page of identical labels
Before you print, place your label sheets in the printer. Then click File > Print and click the Print button.
If the dimensions and layout do not match yours, click Cancel, and continue to step 5.
To print just one label, click Single label. Then in the Row and Column boxes, enter the row number and column number that match the label sheet location of the label that you want to print. Click Print.
If you want to add a graphic to labels that you are printing on a page printer (rather than a continuous-feed printer), you must add it to each label.
If you need to resize the graphic, select it and then drag a corner sizing handle to the size that you want. Dragging a corner handle maintains the height-to-width ratio.
If the new document does not display gridlines—and you would like to see them—choose the Layout tab, and then choose View Gridlines to toggle display of gridlines on and off.
Under Product number, click the number that matches the one on your labels package.
Design your sticker on whichever app you are most familiar with. You can use a photo editing app like Photoshop or GIMP, a word processor like Microsoft Word, or any other software that lets you write text and add images, like Microsoft PowerPoint. Use a standard letter-sized document size. If you want to make several stickers, maximize your use of paper by arranging them on a single page, while ensuring there is enough space between each sticker to cut each one out.
Note: Measure the labels carefully. The actual label size might be smaller than the size that is indicated by the label manufacturer. For example, a 1-by-2-inch label might actually be 15/16-inch high and 1 15/16-inches wide.
Tip: If you want to use the same picture for each label, you can adjust the size and placement in the first label, and then copy the picture and paste it into your other labels.
Get some quality sticker paper, also called self-adhesive laminating sheets, that are compatible with printing. You can find this paper online or at most office supply stores. These are letter-sized sheets, usually sold in packs of 50.
3 The number that corresponds to the product number listed on your package of label sheets
The new label appears in the Other/Custom category. The next time you use your custom labels, be sure to select Other/Custom in the Label vendors list.
You can still print your labels. You just have to do some customizing.
If you aren’t using an address list or other data source, you can type each label. But if you want to add a custom graphic to your labels, that’s easier to set up using mail merge.
All of the labels on the sheet will use the formatting that you specify.
Type a name in the Label name box, enter your label’s height, width, and pitch (which means the label plus the margin), and then click OK.
You can make any changes that you want to each label, including changes to the text formatting and color scheme, just as you would with the content of any table in Word. When you finish, save or print the labels the same way that you save or print any document in Word.
To send the labels directly to the printer without previewing them, click Print.
If you want to create a label for an address that is stored in the electronic address book that is installed on your computer, click Insert Address .
To change the formatting, select the text, right-click the selected text, and then click Font or Paragraph on the shortcut menu.
For a batch of different labels, we recommend starting your document with a label template. To find one, go to the File tab in Word, click New, and then in the search box, type labels and press Enter. Or, in your browser, see the label templates at templates.office.com.
In the next label on the sheet, place the cursor where you want the graphic and press CTRL+V.
To preview the labels so that you can edit them or add graphics to them and save them in a reusable document, click New Document.
The product number for my label sheets doesn’t match any of the choices in the Label Options dialog box
The new label appears in the Product number list as Label name – Custom. The label is also placed in the Other/Custom category. The next time you use your custom labels, be sure to select Other/Custom in the Label vendors list.
Type a name in the Label name box, select the height, width, margins, and other options for your label, and then click OK.
Tip: If it is your first time to use the label product that you have selected with your printer, first print your labels to a regular sheet of paper to see if the position of text aligns with an actual sheet of labels.
A blank document opens by default. Leave it open. If you close it, the commands later in this procedure are not available.
Tip: You might want a batch of labels that contains information from a data source, like names and addresses in a spreadsheet. In that case, your best bet is to make labels with mail merge.
If you want to make return address labels, find more information in Create return address labels.
In the Product number list, click a label type similar in size to your labels.
Word stores the address so that you can use it whenever you want to insert your return address in a document.
In the Product number list, click a label type that is similar in size to your labels.
To print a whole sheet of labels, under Print, click Full page of the same label, and then do one of the following:
To preview, or to save the labels in a document you can use again, click New Document. Save the document, or print the labels by clicking File > Print and clicking the Print button.
If you’re printing one label, enter its location in the Row and Column boxes. For example, if you have a 3 by 10 grid of labels on your sheet, but only the last label’s left, type 10 in the Row box and 3 in the column box.
Under Print, click Single label. Then in the Row and Column boxes, enter the numbers that match the numbers of rows and columns on the label sheet for the label that you want to print.
A blank document opens by default. Leave it open. If you close it, the commands in the next step are not available.
Note: If you’re using a continuous-feed printer, you’ll have a different list of product numbers. Be sure to click Continuous-feed printers under Printer information, so you’ll see that list.
If the dimensions and label layout match those of your labels, use the selected label.
To preview the labels so that you can edit them and save them in a reusable document, click New Document.
Measure the labels on the sheet that you have, and note the measurements and how many labels fit on a single sheet.
Type an address or other information in the Address box (text only).
If the graphic does not align with the label text, right-click the graphic and do the following:
If you don’t see the label type that you want in the Product number list, you may be able to use another of the listed labels, or you can create your own custom-sized labels.
Word can print a single label, a sheet of identical labels, or a batch of different labels. Word lays out label contents in a table that’s designed to match the dimensions of the commercially made labels that you purchased.
Cut the stickers out using a paper cutter if you have access to one; otherwise, use a pair of sharp scissors. When you’re ready to attach a sticker to something, peel the backing from the corner just as you would with a store-bought sticker.
Scroll down, and under General, type your return address in the Mailing address box.
To change the formatting, select the text, right click, and then click Font or Paragraph on the shortcut menu. Make your changes and then click OK.
Click Details, and then compare the label dimensions and the number of labels per sheet (for labels printed on laser and ink-jet printers) or the number of columns on the label form (for labels printed on dot-matrix printers).
Under Product number, click the number that matches the one on your package of labels.
Examine the colors used in your sticker design. Heavy use of colors can take a toll on an inkjet printer’s ink supply. If your design is mostly blue, for example, the blue ink may run out if you are printing dozens of stickers.
In the Label vendors list, click the company that made your labels, or the company and page size.
For a single label or sheet of identical labels, you type what you want once, and Word positions it in a table cell for each label you want to print.
In the Label Options dialog box, click the printer type (either Continuous-feed printers or Page printers), and then click New Label.
Insert a single sheet of sticker paper into the printer. If your printer has a separate single-page feeder, use that, otherwise place one sheet in its regular paper feed. Because it’s thicker than regular paper, sticker paper may get stuck in the printer if you try to feed more than one sheet at a time.
If you want to add a graphic to labels that you are printing on a page printer (rather than a continuous-feed printer), you must add it to each label:
Carefully measure the labels on the sheet you have (don’t just go by the size the manufacturer gives you). Note the measurements and how many labels fit on a single sheet.
Check that your printer type is correct. If you have a continuous-feed printer, you’ll see a different list of options.
Word opens a new document that contains a table with dimensions that match that label product.
If the list of product numbers doesn’t include the product number on your package of labels, you can set up a custom label. Here’s how:
In the Label Options box, click the printer type, and click New Label.
Under Print, click Full page of the same label or click Single label.
Click the Microsoft Office button , and then click Word Options > Advanced.
Click Details, and compare the label dimensions and the number of labels per sheet or the number of columns on the label form.
To create a label for an address in an electronic address book installed on your computer, click the Insert Address button.
Click the Picture Position tab, and under Horizontal, click Alignment, and then click the alignment that you want: Left, Centered, or Right.
In the Label vendors list, click the company that made your labels, or the company and page size.
Click the Text Wrapping tab, and under Wrapping style, click Square.
Printing your own stickers at home not only saves you the cost of buying stickers, it gives you the ability to customize your own designs while printing out exactly how many you need. A bit of planning and preparation is essential so you don’t waste ink or paper. If you plan to print several hundred stickers on an inkjet printer, check your printer’s documentation to see how many cartridges it will take, since the cost of ink may make this more expensive than buying stickers online instead of a savings. Looking at the photo printing specs will give you an idea of how many stickers your cartridges will be able to print.